EVENTS
The Twins PR has produced an array of events, both virtual and in person, throughout the country for local and national organizations. Below are some of the events, both in-person and virtual, produced by our firm.
Latino Leaders Network
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Virtual Cafecito Series honoring and sharing Latino success stories
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Virtual Tribute to Mayors honoring mayors commitment to bringing diverse communities together
The Queer Gym
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Hella Gay 5K to kick off PRIDE month and bring the queer community and allies together
National Museum of the American Latino
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Fireside Chats highlighting the importance of the creation of the Latino Museum at the National Mall
FundaMental Change
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Mental Health Symposium to increase awareness & eliminate the stigma associated with mental health
Justice for Migrant Farm Women
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Virtual Mental Health Roundtable to elevate the voices & stories of migrant women regarding their workplace.
Rock the Vote
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Online voter registration training for National Football League (NFL) teams including all players and staff
Voto Latino
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Rally in front of the White House to protest the injustice treatment of immigrants at the border
REGISTRATION
Create “Save the Date” email announcement
● Design invitation on EventBrite
● Create invitation distribution calendar
(Ex. Invitations, confirmations, and reminders)
● Manage RSVP list
Speaker & Partner Management
Draft and distribute invitation and confirmation letters
● Serve as lead contact for all speakers
● Develop, maintain, and distribute run of show
● Develop, maintain, and distribute event memo
● Request logos from partners to embed in marketing materials
MARKETING
Lead graphic design and copy for all marketing materials
● Develop marketing calendar and distribution
● Manage all digital marketing (invitation distribution, announcements, social media graphics, etc.)
● Craft social media toolkit for partners to cross promote the event ● Create a short link to the event livestream to include in all marketing materials
PRE-eVENT PLANNING
● Monitor the progress of the planning and execution of each task
● Prepare materials for internal team meetings
● Invite and coordinate all partners and speakers
● Secure videographer
● Manage budget
● Order necessary event materials and ensure on-time delivery to venue
Event Day
On-Site Production
● Overall event management and logistics
● Serve as on-site point-of-contact for vendors, partners, and speakers
● Serve as on-site point-of-contact for venue and AV
● Oversee registration/check-in on-site on event day
● Manage setup and post-event breakdown (Banners, signage, etc.)
● Lead event meeting and venue walkthrough day before event
● Tech Rehearsal
● Conduct tech rehearsal a day before the event (Troubleshoot lighting, microphones, speakers, audio, big screens, etc.)
● Test livestream and internet bandwidth with videographer
POST EVENT PLANNING
● Attendee Report
● Vendor Invoicing
● Final Budget
● Post Event Eblast
● Collect event photos and video
● Livestream report
(Viewers, engagement, shares, etc.)