REGISTRATION
● Create all graphics
(Save the Date, Invitation, Speaker Announcement, Reminders, etc.)
● Create all event related email announcements
● Create invitation distribution calendar
● Manage Registration
(RSVP's cancellations, surprise guests, etc.)
● Sponsor/Partner Fulfilment
● Manage table assignments
● Onsite Guest Relations
(Registration check-in, manage any onsite guest related issues)
Speaker & Partner Management
● Draft and distribute invitation and confirmation letters
● Serve as lead contact for all speakers
● Develop, maintain, and distribute run of show
● Develop, maintain, and distribute event memo
● Request logos and headshots from partners to embed in marketing materials
● Conduct speaker briefing call prior to event to discuss run of show and answer any logistical questions
● Manage speakers onsite/Serve as speaker handler
MARKETING
● Lead graphic design and copy for all marketing materials
● Develop marketing calendar
● Manage all digital marketing
SOCIAL MEDIA
● Craft social media toolkit for partners to cross promote the event ● Create all social media graphics
● Conduct social media interviews with speakers/special guests
● Post live across all social media platforms during the event
● Post pre and post event to highlight the event/speakers
● Provide post event social media report (track all metrics across all playforms)
PRE-eVENT PLANNING
● Create a planning task calendar and track the execution of each task
● Prepare materials for internal team meetings
● Invite and coordinate all partners and speakers
● Secure third party vendors (video, photo, decor, catering, entertainment, etc.)
● Manage budget
● Order necessary event materials and ensure on-time delivery to venue
● Overall event management
● Serve as on-site point-of-contact for vendors, speakers, sponsors/partners
● Oversee registration/check-in on-site
● Manage setup and post-event breakdown (Banners, signage, etc.)
● Lead event meeting and venue walkthrough day before event
● Audio Visual Management
● ....and much more.
POST EVENT PLANNING
● Attendee Report
● Vendor Invoicing
● Final Budget
● Post Event Eblast
● Collect event photos and video
SAMPLE EVENTS
The Twins PR has produced an array of events, both virtual and in person, across the country for local and national organizations. Below are some of the events, both in-person and virtual, produced by our firm.
TheDream.US
-
10 Year Anniversary Celebration
Sasha Bruce Youthworks
-
49th Annual Gala
Congressional Hispanic Caucus Institute
-
Community Toast Reception to White House Commissioners
National Museum of the American Latino
-
Fireside Chats highlighting the importance of the creation of the Latino Museum at the National Mall
Hispanic Heritage Foundation
-
Hispanic Heritage Awards Kick-Off Reception
-
Hispanic Heritage Awards Awardee Dinner
FundaMental Change
-
Mental Health Symposium to increase awareness & eliminate the stigma associated with mental health
Justice for Migrant Farm Women
-
Virtual Mental Health Roundtable to elevate the voices & stories of migrant women regarding their workplace.
Rock the Vote
-
Online voter registration training for National Football League (NFL) teams including all players and staff
UnidosUS
-
Execution of Staff Retreat
-
UnidosUS Celebration of Presidential Medal of Freedom Recipient the Hon. Raul Yzaguirre